Technical Information
1. Presentation will be scheduled and opened for all authors using Google Meet.
2. Join a video meeting with a meeting link
- Open the chat message or email with the meeting link > click the meeting link.
- Click Ask to join.
- When someone in the meeting gives you access, you’ll join it.
Join a video meeting from Meet
- Go to meet.google.com.
- Click Use a meeting code.
- Enter the code and click Continue.
- Click Ask to join.
- When someone in the meeting gives you access, you can join it.
3. Each presenter must be in the virtual room throughout the session. After your video has been aired, 3-5 minutes will be allocated for the Question & Answer session.
4. There will be no parallel session and only one session conducted during the conference.
The DO's in the Virtual Conference
- Do have proper equipment and the right technology.
- Do test your microphone before you video call. Test it by video conferencing your colleague before the conference.
- Do test your hardware and internet connection beforehand.
- Do turn off all notifications and make sure your cell phone is on silent.
- Do mute yourself when not talking.
- Do stick to the time frames.
- Do give your full attention to the participants as you would if you were in the same room.
- Do give everyone a chance to participate.
- Do wait for your turn to speak.
- Do speak clearly, concisely and use good manners.
- Do listen attentively to everyone.
- Do limit meeting distractions.
- Do respect everyone‘s time.
- Do be courteous to other participants
- Do keep body movements minimal.
- Do maintain eye contact by looking into the camera.
- Do dress appropriately.
- Do make sure your room is well lit (side lighting is the best).
- Do set up a virtual background if you don’t have time to tidy up your space.
- Do be careful about the documents or screens you’re sharing.
- Do be aware of potential cultural differences. It’s important to be prepared for communication challenges that may arise as a result of language barriers or differences in etiquette.
- Do be patient when things get complicated.
- Do make sure password protection is enabled.
- Do be yourself and have fun!
